Kingsmill Realty Office Coordinator at Kingsmill Resort

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Kingsmill Realty Office Coordinator

Williamsburg, Virginia, United States | Full-time

Job Description: Must be detailed, organized, a self-starter, proactive and take pride in providing quality work. Strong written and verbal communication skills are important. Must be able to multitak between multiple roles.

Duties:

Provide daily administrative support to the agents and staff
Manage calendars: Keep agents apprised of calendar, action items, messages and relevant business issues, both internal and external
Send daily lead rotation to team members
Assign leads as rotation follows
Input all leads into proper systems
Screen incoming calls & email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up
Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person
Assist on Onboarding New agents
Work with Microsoft Outlook, Google and other technology and apps to support office functions
Compiling stats and reports pulled from the MLS as request by the staff
Folder content upkeep for all marketing material to clients
Assist agents with the paperwork needed to show properties
Create a Duty Agent schedule for weekends
Maintain and upkeep with daily office needs
Order office supplies as needed
Take proper marketing material to Resort as needed
Send out contract notifications to internal personnel
Check for mail at proper mailboxes at KRI Office & KM Resort
Other daily duties as needed within their abilities

Qualifications:

Must have experience in database management
Must be proficient with common word processing and spreadsheet software
Must be detail oriented and have excellent time management skills
Possess strong customer service skills
Strong written and verbal communication skills
High School Diploma or equivalent required

Application Form

First Name *

Middle Name

Last Name *

Address *

City *

State *

Zip *

Email *

Phone(s) *

Salary requirement

Resume

Date available for employment *

Are you either a U.S. citizen or an alien who has the legal right to work in the job for which you are applying? All applicants who are conditionally offered employement will be required to produce documentation establishing their lawful right to work in the job for which they have been hired within seventy-two hours after an offer of employment is made. *

Have you previously applied for employment or been employed by Escalante Golf? *

Name of most recent employer

Most recent employer/address/city/state/zip

Position and dates of employment

Salary

Specific job duties

Reason for leaving or wanting to leave recent employer

Immediate supervisor (Name and Title)

If presently employed, may we contact your employer?

2 Previous employer

2 Previous employer address/city/state/zip

2 Previous employer position and dates of employment

2 Salary

2 Specific job duties

2 Reason for leaving position

2 Immediate supervisor (Name and Title)

3 Previous employer

3 Previous employer address/city/state/zip

3 Specific job duties

3 Salary

3 Reason for leaving position

3 Previous employee position and dates of employment

3 Immediate supervisor (name and title)

High School Attended/Course or Degree/Academic Average

College(s) Attended/Course and Degree/Academic Average

Please list any other educational training

List any special skills or certifications that you may have received.

List any Miltary Service/Technical Specification/Rank/Date Entered/Date Discharged

Please provide four references including, business, professional, academic. If you do ot have such referenes, please give a sufficient number of personal references to bring the total references to four. Do not include relatives. Please include their name, address, phone number, email, relationship and the years known.

I hearby certify that all data contained in this application for employment is true and complete. I understand that any falsification may jeopardize my chance for employment or result in immediate dismissal if I am already employed. *

I authorize a thorough investigation in connection with this application concerning my character, general reputation and background, criminal record, credit history and personal characteristics, whichever may be applicable. *

I agree to indemnify Escalante Golf against any claim or other employers, which might result from making such investigations. *

Further, I authorize my former employers to furnish a history of my employment with them and the reasons for the termination thereof. Moreover, I release from all liability and responsibility all persons and entities on this application, including my present employers, if contact with them is authorized by me above. *

I understand that this is not a contract of employment; however, if I am employed by Escalante Golf, I agree to conform to the rules and regulations of Escalante Golf and I understand that I have the right to terminate my employment at any time, with or without cause, and that Escalante Golf has a similar right. *

I also understand that employment with Escalante Golf is contingent upon the successful completion of a drug screen, criminal and credit history background check. *

This application is current for ninety days. After that time, if I have not heard Escalante Golf, I understand it will be necessary for me to complete a new application if I still wish to be considered for employment. *

Please list anyone who referred you to Kingsmill.

Are you a member of The Club at Kingsmill?

Kingsmill Resort

See all the jobs at Kingsmill Resort here: http://kingsmill.recruiterbox.com/jobs

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See all the jobs at Kingsmill Resort here: http://kingsmill.recruiterbox.com/jobs

Application Form