Facilities Administrative Coordinator at Kingsmill Resort

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Facilities Administrative Coordinator

Williamsburg | Full-time

Job Title: Facilities Administrative Coordinator

Job Summary

The Facilities Administrative Coordinator provides administrative, payroll, and office management support to ensure the efficient operation of facilities and day-to-day office functions. This role serves as a key liaison between facilities, finance, HR, vendors, and staff, handling payroll coordination, office administration, recordkeeping, and facilities-related documentation. Reports to the Kingsmill Resort Facilities Manager.

Key Responsibilities

Coordinate day-to-day facilities operations, including maintenance requests, work orders, and service scheduling
Liaise with vendors, contractors, and service providers; track contracts, invoices, and renewals
Maintain facilities records, permits, compliance documentation, and asset inventories
Supports and coordinates facilities-related projects
Monitor supplies, equipment, and facilities budgets; prepare reports as needed
Collect, verify, and process payroll data including timesheets, attendance, overtime, and leave records
Ensure payroll data is accurate and submitted on time in compliance with company policies and labor regulations
Maintain payroll records, reports, and confidentiality of employee information in Dayforce
Manage office operations including ordering supplies, mail handling, and office equipment coordination
Maintain administrative calendars, schedules, and meeting logistics
Serve as a point of contact for employees regarding office and administrative needs

Qualifications

2–4 years of experience in facilities administration, office administration, or a similar administrative role
Must be capable of lifting, pushing or pulling and carrying objects weighing a minimum of 50 pounds
Excellent organizational, multitasking, and time-management skills
High attention to detail and accuracy, especially with payroll and documentation
Proficiency in Microsoft Office (Excel, Word, Outlook); Work order systems, Amadeus, Opera, Onity, Google drive, etc.
Strong communication and interpersonal skills
Problem-solving mindset and ability to work independently

Application Form

First Name *

Middle Name

Last Name *

Address *

City *

State *

Zip *

Email *

Phone(s) *

Salary requirement

Resume

Date available for employment *

Are you either a U.S. citizen or an alien who has the legal right to work in the job for which you are applying? All applicants who are conditionally offered employement will be required to produce documentation establishing their lawful right to work in the job for which they have been hired within seventy-two hours after an offer of employment is made. *

Have you previously applied for employment or been employed by Escalante Golf? *

Name of most recent employer

Most recent employer/address/city/state/zip

Position and dates of employment

Salary

Specific job duties

Reason for leaving or wanting to leave recent employer

Immediate supervisor (Name and Title)

If presently employed, may we contact your employer?

2 Previous employer

2 Previous employer address/city/state/zip

2 Previous employer position and dates of employment

2 Salary

2 Specific job duties

2 Reason for leaving position

2 Immediate supervisor (Name and Title)

3 Previous employer

3 Previous employer address/city/state/zip

3 Specific job duties

3 Salary

3 Reason for leaving position

3 Previous employee position and dates of employment

3 Immediate supervisor (name and title)

High School Attended/Course or Degree/Academic Average

College(s) Attended/Course and Degree/Academic Average

Please list any other educational training

List any special skills or certifications that you may have received.

List any Miltary Service/Technical Specification/Rank/Date Entered/Date Discharged

Please provide four references including, business, professional, academic. If you do ot have such referenes, please give a sufficient number of personal references to bring the total references to four. Do not include relatives. Please include their name, address, phone number, email, relationship and the years known.

I hearby certify that all data contained in this application for employment is true and complete. I understand that any falsification may jeopardize my chance for employment or result in immediate dismissal if I am already employed. *

I authorize a thorough investigation in connection with this application concerning my character, general reputation and background, criminal record, credit history and personal characteristics, whichever may be applicable. *

I agree to indemnify Escalante Golf against any claim or other employers, which might result from making such investigations. *

Further, I authorize my former employers to furnish a history of my employment with them and the reasons for the termination thereof. Moreover, I release from all liability and responsibility all persons and entities on this application, including my present employers, if contact with them is authorized by me above. *

I understand that this is not a contract of employment; however, if I am employed by Escalante Golf, I agree to conform to the rules and regulations of Escalante Golf and I understand that I have the right to terminate my employment at any time, with or without cause, and that Escalante Golf has a similar right. *

I also understand that employment with Escalante Golf is contingent upon the successful completion of a drug screen, criminal and credit history background check. *

This application is current for ninety days. After that time, if I have not heard Escalante Golf, I understand it will be necessary for me to complete a new application if I still wish to be considered for employment. *

Please list anyone who referred you to Kingsmill.

Kingsmill Resort

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See all the jobs at Kingsmill Resort here: http://kingsmill.recruiterbox.com/jobs

Application Form